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Carry out your salary notifications – for your accident insurance and for group daily sickness benefits insurance – directly from your payroll bookkeeping.
Make your payroll bookkeeping more efficient! Use the synergies of Swissdec-certified payroll bookkeeping software as well as AXA's online service for the salary notifications relating to your employee insurance policies.
After you have installed or updated the software, we will send you the insurance profile you need in order to configure the payroll bookkeeping system.
To ensure that you are able to submit salaries correctly, you need to configure your payroll bookkeeping using a current insurance profile. If necessary, you can request this profile at swissdec@axa.ch.
Essentially, the salaries for all companies and persons covered by the same policy should also be managed using the same payroll bookkeeping system. If companies covered by the same policy have their own separate bookkeeping systems, please indicate under "Comments" that further salary notifications will follow.
The group of insured persons entered in the bookkeeping system must be identical with the group of insured persons according to the current policy.
Where persons are covered by social insurance agreements and are therefore exempt from the insurance obligation, their salaries – with the exception of mandatory accident insurance under UVG – have to be entered separately.
In the case of an insured who is paid a salary customary for the profession and location, for the purpose of calculating the UVG salary he/she must be taken out of the group of insured persons and entered manually.
Report these persons (including date of departure) to AXA to ensure that they can be excluded from the policy on the correct date.
If a maximum salary is dependent on a medical examination, the maximum salary without medical examination must be entered in the system as default. Only when AXA issues a certificate of insurance for the higher salary amount can the maximum salary be entered with health questions. This applies to each case separately.
Example:
Maximum salary without medical examination: CHF 300,000
Maximum salary with medical examination: CHF 350,000
Without a certificate of insurance from AXA a declarable salary of CHF 300,000 is entered.
With a certificate of insurance from AXA the declarable salary can be increased to CHF 350,000.
Employees must be declared to the AHV office on January 1 of the year in which they reach age 18 (the year of their 18th birthday).
This minimum age does not apply to daily sickness benefits, mandatory accident insurance or supplementary accident insurance. Young employees' salaries have to be declared regardless of age.
AHV: The following applies to persons who have reached the regular retirement age – currently: men aged 65 or above, women aged 64 or above – an exempt non-declarable amount of CHF 16,800 per year.
This exempt amount does not apply to daily sickness benefits, mandatory accident insurance or supplementary accident insurance. The full salary has to be declared. The difference versus the AHV salary is entered in the system.
EO compensation must be entered separately. AHV: EO compensation has to be declared. Accordingly, under UVG supplementary insurance it must be added to the UVG and surplus salary to obtain the effective AHV salary. This can be done during the data entry completion phase prior to the confirmation phase.
In the case of persons in multiple employment, salaries can be adjusted manually prior to submission.
Example:
Salary at employer A: CHF 80,000
Salary at employer B: CHF 100,000
Total: CHF 180,000
The total must be reduced to the maximum UVG salary – currently CHF 148,000.
Check the following common sources of error:
Was there a submission failure? Please contact swissdec@axa.ch
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